University of Turku Records Services - Registry Information Services and Central Archives

Visiting address:
University Hill, Signum 1st floor
Room 103

Mailing Address:
Records Services, FIN-20014 University of Turku
Tel. 050 359 1729

Registrary's Office: kirjaamo@utu.fi
Central Archives: arkisto@utu.fi

You can visit the Registry Information Services by appointment (requests to kirjaamo@utu.fi).

If you would like to study the archived documents of the Central Archives in our researcher space, please contact us at arkisto@utu.fi.

Registry Information Services

You can request to see the University’s public official documents (subject to the Act on the Openness of Government Activities) at the Registry Information Services. Book an appointment in advance at kirjaamo@utu.fi or by phone 050 359 1729.

When requesting confidential documents, from which information can only be disclosed under certain conditions, the requester must state the purpose of the request for information and his/her own identity.

In the case of requesting a very large number of documents, agree in advance on the details of the delivery of the material.

You can submit documents to the Registry by e-mail to kirjaamo@utu.fi, in person, through another person, or by mail (the safe delivery of the documents is the responsibility of the sender). Use the most common file formats, e.g. pdf, word, excel, powerpoint or html.

If you have a request for information related to open positions at the University, please send your requests to eRekry@utu.fi. You can apply for open vacancies at the University of Turku at https://www.utu.fi/en/university/come-work-with-us/open-vacancies. You can get information about those applying for positions from the contact person mentioned in the vacancy announcement.

Instructions for making information or document requests: Description of Document publicity and Information Requests

Central Archives

In order to ensure a smooth operation of service, we ask you to send requests for information or documents in the Central Archives by e-mail to arkisto@utu.fi. Materials of standard information requests are delivered to the customer electronically.

If the request for information is extensive, we will agree with the customer on the best course of action. Retrieving information and removing confidential information are subject to a charge to the customer when the service requires more work than usual.

Archive materials can also be studied in the archive's researcher space at pre-agreed times.

When requesting confidential documents that can only be disclosed under certain conditions, you must state the purpose of the request for information and prove your identity.

Certified copies of diplomas and transcripts of study records

You can request a copy of your diploma at arkisto@utu.fi. In the email, state your full name (last name, all forenames and also your former last name), date of birth or student number, year of graduation and the degree. In the reply message, we provide further instructions on how to proceed and pay for the copy. If you do not receive a response from us within a week, please check your e-mail spam folder.

For officially certified copies of diplomas, we charge a fee according to the service price list. You will receive the copy of the diploma within two weeks.

Please note that if you have received your degree certificate originally in Finnish only, you cannot receive other language versions of it from the University. If you need a translation, you must have your certificate translated yourself by an authorized translator. Please contact the Central Archives if you would like the University to send your translated certificate to another organization. Documents to be translated will be sent from the archives to the translator of your choice, who will return them to us with their translations.

> Charges for Document Requests

The Central Archives do not provide transcripts of study records separately, we only deliver them as attachments to copies of the archived diplomas.

A student of the University of Turku can download an electronically signed certificate of student status or transcript of study records from the Peppi study information system. If you do not have access to Peppi, please contact the Student Centre at disco@utu.fi.

You can verify the authenticity of the electronic document you have received with the Atomi Validator service. Electronically certified documents have been issued with the Atomi service since 15 January 2024.

Electronic diplomas will be introduced at the University of Turku on 1 August 2024. You cannot obtain an electronic diploma retroactively from degrees where the graduation date has been prior to the above date.

Certified copies of archived documents

We can provide certified copies of the documents submitted to the Central Archives of the University of Turku upon request. Authentication is provided with a certificate drawn up by the Central Archives or, in some cases, with official stamps and signatures.

The certificate drawn up by the Central Archives states the key information from the original document and is certified with the official stamp of the University and with a signature by a member of the University staff. The information in the certificate and the copies of documents are in accordance with the original documents stored in the University's central archives. The official stamp of the University will also appear on each page of the copy.

At the time of authentication, the information in the original document will not be compared with the information in any system, for example the study administration data system. If there is an error in the original documents submitted to the archives, it will be repeated in the certificate and in the copy. For this reason, it is important that the customer carefully checks both the certificate issued by the Central Archives and the copies attached to it.

A certificate drawn up by the Central Archives may be issued in Finnish or English. The original documents however can only be provided in their original language.

Photographs

The digitised images of the Central Archives are available at the Media Bank of the University of Turku. After accepting the terms of use you can download photos from the public Media Bank for your own use. 

You can also view a wider selection of archived images by logging in with your UTU-user account and selecting "Archive". You can acquire these images for your own use by filling in the order form in the Media Bank. If you cannot find the picture you want or have questions about the use of the images, please send your questions to mediabank@utu.fi.