Instructions for submitting a job application via the eRekry System
Here you can find instructions how to use the recruitment system and answers to frequently asked questions.
You don’t need specified registration to eRekry-system. Applying to an open vacancy is done by filling in an application and attaching the required documents in the system.
The link to the application form is at the top and at the end of the job advertisement (Apply for this position). After that you can start filling information to the form.
Depending on the nature of the job, fill in the following tabs:
- Basic information
- Education
- Language skills
- Work experience
- Other information (depending on the position)
- Additional information
- Attachments
The data fields marked with a star* are mandatory. Fill in the basic information carefully. You can send the application unfinished and return to it later (Send application). However, all fields marked with *the asterisk must be filled first.
Fill in your personal email address, as all the emails from the recruitment system and the University are sent to this address.
On the Education and language skills tab, fill in your degree information. We recommend that all the education and degree information that are relevant to the job should be filled in in the system. You can have more fields by clicking dark ball with white line inside.
On the language skills, mandatory fields are information of Finnish and English language skills.
You should also include all your relevant work experience. You can add max. three positions / employers by choosing Add new.
Guestions Do you have experience of management (staff) responsibility and Do you have experience of financial responsibility are related to past activities in positions of responsibility. If you say Yes to the question of financial responsibility, you should also give an assessment of the extent of financial responsibility.
We can send feedback of your application if you have chosen “I'm open to receiving feedback on my application” section.
When the application is completed, click Send application. The system informs that your application was saved successfully.
Please first double-check that you have submitted the application by clicking Send application. The system informs that your application was saved successfully. Please check also, that your email-address in your application is right.
The system can be used in Finnish and in English. Choose the language from the language menu which is on the bottom right side of the window.
Please check your browser’s language settings if you cannot access the recruitment system in the language of your choice.
When the application is completed, click Send application. The system informs that your application was saved successfully. You can edit your application via the link sent to your email.
You have 6 hours to complete your application before the timeout. You can edit your application via the link sent to your email. If the link doesn’t open straight from email, please copy the link to browser. The application can be edited until the end of the application period.
You can also cancel your application via the link by choosing Withdraw from the process.
Application processes end on the date indicated in the job ad and at time mentioned in job ad, local Helsinki time (EEST). Please notice, that the end time of ad can vary.
We recommend that you use Mozilla Firefox, Edge or Google Chrome as your browser. Cookies and pop-ups must be enabled in your browser settings.
The allowed file formats are: pdf, rtf, word, portfolio, zip, kuvatiedostot (MPEG, MP4, AVI, MOV, WMV). Note that publications can be attached only in a compressed .zip format. You can include several document files in the compressed .zip file. You can delete the Attachment by choocing X in the end of the Attachment.
Attach the requested documents in the Attachments tab. You can only add one document to each requested attachment.
The allowed file formats are: pdf, rtf, word, portfolio, zip, images (MPEG, MP4, AVI, MOV, WMV). Note that publications can be attached only in a compressed .zip format. You can include several document files in the compressed .zip file. You can delete the Attachment by choosing X in the end of the Attachment.
The maximum sizes of the attachments are as follows:
- pdf, rtf, word >10 MB per attachment
- portfolio 25 MB
- images 25 MB (file formats MPEG, MP4, AVI, MOV, WMV)
- zip-packages 80 MB (selected publications)
If needed, the PDF files can be optimized through this link.
If you have any question about the recruitment system, please contact eRekry@utu.fi
If you have any questions about the open vacancies or application, contact the person or email address provided in the job advertisement.